Office Assistant & PA

Recruiter
Hiredonline
Location
London (Central), London (Greater)
Salary
Up to £25,000 per annum
Posted
01 Aug 2017
Expires
28 Aug 2017
Ref
12925A
Contract Type
Permanent
Hours
Full Time

JOB DESCRIPTION

Office Assistant and PA, Head Office

Location:                                  London                                                                           

Position Reports to:                 HR Director

 

Purpose of Position:   

To ensure the efficient and smooth running of ‘front of house’ administration and procedures; to be PA to the CEO and Managing Directors providing the highest operational standards.

Roles and Responsibilities:

Office Assistant

  • Ensure the telephone switchboard is manned and operated.
  • Manage general email enquiries and forward to correct department member.
  • Greet all guests warmly, providing meeting refreshments when necessary.
  • Order and maintain general office supplies; stationary, kitchen and bathroom.
  • Open and distribute post between head office, showrooms and clients.
  • Organise couriers between clients and showrooms when required
  • Assist and support other departments when needed; HR and marketing and events.

PA

  • Manage requests for the CEO and Managing Directors.
  • Handle travel arrangements; booking flights, accommodation and transport
  • Manage auto requirements; service, MOT, permits and tax prior to expiration.
  • Oversee diary management for each in scheduling meetings and meeting room bookings.
  • Deal with any personal requests efficiently, abiding confidentiality when necessary.

Qualifications, Knowledge and Experience:

  • Experience in a similar role desirable.
  • Computer literate: Windows, Excel, Microsoft Outlook

Competencies and Personal Attributes:

  • Excellent personal presentation
  • Enthusiastic and resourceful
  • Maintains high levels of confidentiality
  • Excellent communication skills both externally and at all levels in the company, written and verbal
  • Enthusiastic, self-confident and self-motivated
  • Willing to adapt and take on new challenges and driven to continuously improve
  • Ability to use initiative and be proactive